If the rest of the year flies by as quickly as January and February did, the December ELD deadline is going to sneak up on us all. However, we are determined to make this transition a breeze. Armed with the information in this guide, you [and your drivers] will glide through the shift to ELDs.
The FMCSA has made it very clear that there will no longer be any extenstions or exceptions made for the December 16, 2019 ELD Mandate deadline. They've announced many times that this is a hard deadline, clearly defined in their ELD implementation timeline here. Here are the main points you need to be aware of as we quickly approach the deadline:
The Differences Between AOBRDs and ELDs
As an ELD Solutions customer, you have the flexibility to switch over to the ELD mode whenever you are ready. As long as you had AOBRDs installed before the initial deadline, you can continue to use those until the very last minute.
We have a few recommendations that will make the transition as seamless as possible. Most importantly, it’s a good idea to know exactly what the main differences are between the old AOBRD rules and the new ELD Mandate. Take note of any and all impacts that these changes might have on you and/or your drivers.
Automatic Duty Status Changes
One of the most notable differences is that ELDs automatically record driving time when the vehicle reaches speeds over 5 MPH, without input from the driver. AOBRDs can be set to different speed thresholds or require driver input to change status to “driving”.
This will be a huge adjustment for drivers who are accustomed to AOBRDs. It’s important to emphasize the use of Personal Conveyance or Yard Moves when appropriate in order to avoid automatic “Driving” statuses and risk violations.
If you want to ease into the 5 MPH speed threshold that will be mandatory upon the ELD deadline in December, we strongly recommend setting your AOBRD automatic transition speed threshold to 15 MPH or 10 MPH and slowly lower it down to 5 MPH to acclimate you and/or your drivers to the change.
Additionally, ELDs are required to automatically record an “On Duty, Not Driving” status when the driver is logged into the app, a driving event has just occurred and the vehicle is stationary for 5 minutes and the driver doesn’t respond to an on-screen prompt after 1 minute. AOBRDs default to the “Off Duty, Not Driving” status and do not change without driver input or unless triggered past the speed threshold set by the admin. By law, this is the only status that is allowed for this automatic transition.
Drivers should use the “Start Break” button or manually select the “Off Duty, ND” status if this is the status they need.
There are two main changes to note in regards to the ELD Mandate and Roadside Inspections:
ELDs are required to transfer data one of two ways: Telematics (web services or email) or Local (USB or Bluetooth).
Even though many AOBRDs may include them, ELDs are required to display the HOS graph grid either on your device’s screen or on a print-out.
ELD Solutions’ HOS app allows you to transfer your log data to the inspecting officer in all ways listed above. We recommend using the web service transfer method, while operating in ELD mode, because it requires you to input the officer’s badge number and can be more secure than other methods. However, it is ultimately up to the officer as to how the information will be transmitted.
Additionally, our ELD app displays the grid graph on your screen and can be handed to the inspecting officer. It’s worth noting that our app requires your unique password in order to exit the “Roadside Inspection” mode to protect your personal information by restricting access to other parts of the HOS application with your personal data.
HOS Log Data
ELDs do not allow drivers to shorten or delete automatically recorded driving events in any way. The only option available to correct a mistake with an automatically recorded driving event is for the driver and/or carrier to make an annotation or “remark” on the event explaining why the event is erroneous.
Additionally, if the driver makes edits to any non-driving entries, the original record will be preserved and visible right next to the edited record, both in roadside inspection mode and on the certified log record. Any edits or annotations made by a carrier admin or back office user must also be approved by the driver before taking effect.
Because some status transitions are automated, drivers need to make sure that they are logged in and connected to the vehicle’s ECM. It’s also important to be aware of time and make sure that every action is within HOS compliance.
The FMCSA has made announcements urging carriers to get ahead of the ELD Mandate. They do not plan on granting extensions or exemptions.
Although ELD Solutions will automatically switch you to ELD mode after December 16, 2019, we advise you to switch over at least a month in advance to work out any kinks. However, please be aware that you cannot switch back to AOBRD after switching to ELD. Make sure you are ready to take the plunge.
We’re here to support you with your AOBRDs or ELDs in the meantime. Please give us a call at 855-696-3537 if you need any help.